When outsourcing your business’ print and mail needs you will need to decide if you want your information to be archived. Below are three different types of archiving services you can choose from and how they are beneficial.
On-line Archiving
The on-line document access system allows you to retrieve electronic copies of printed materials. This service provides search capabilities based on criteria you specify, and enables you to download copies of documents in the Adobe Portable Document Format (PDF).
The Initial Programming/Set-up Fee Includes:
- Reproduction of client statement/invoice
- Establish Web link to our server
- Creation of User Profile (single Login and Password)
- Creation of Customer Specific Indexing Requirements
Other fees you may encounter include:
- Custom Programming (Additional user Logins and Passwords, Customized Level of Authorization)
- Monthly Maintenance Fee (Includes unlimited on-line viewing)
- Load Fee Per Page
CD Archiving
CD archiving is an additional option to on-line archiving, or may be used in conjunction with the on-line archiving service. We can store a predetermined amount of statements on-line for viewing until a pre-established archive time period expires. At that point, customers have the option of archiving their data on a CD-ROM for permanent long term storage, or the on-line data may be purged from the Web server entirely.
Fees you may encounter include:
- Initial Programming/Set-up
- Each CD
PDF Archiving
We will create a PDF containing all printed records for each processed file. The customer can retrieve this PDF file from an FTP website and retain it for their records.
Fees you may encounter include:
- Initial Programming/Set-up
- Fee per job
For more information about this or to receive a free quote, click here.
Posted by Katie LeClair
