Last week we discussed the importance of partnering with a print and mail company with a comprehensive security program that offers a high level of protection of your important data.  Now that we’ve confirmed that your information is secure, this week it only seems natural to talk about backup and recovery strategies.

The print and mail services company you choose to mail your critical customer communications should provide reasonable assurance that timely system backups, including daily backup of critical files, offsite backup storage, and regular offsite rotation of backup files occur.

When you let an experienced print and mail company like Triadex Services handle your collection notices, bill printing and billing customer care services, you can be sure of the following:

Full backup of application components and critical systems will be performed on a daily basis

Automated backup systems will be utilized to perform the scheduled system backups

Computer operations personnel will monitor the success or failure of data backups on a daily basis and will be notified of backup job status via backup log entries and email notifications

An inventory of backup media will be maintained

Triadex Services’ printing and mail services are unmatched in quality, consistency, and speed of delivery.  We know what it takes to keep your information safe and secure.

When you outsource statement printing and other print or fulfillment jobs, you free up your staff for other projects, which will improve your overall productivity and increase profits.  However, by outsourcing your print and mail needs, you also put your confidential information and data at risk.

When selecting a professional print and mail company to handle such things as collection notices, bill printing and billing customer care services, you need to make sure your information is safe.

Triadex Services is your reliable and cost effective provider for all your critical customer communications printing and mailing needs.

Triadex Services uses a comprehensive security program that offers a high level of protection of your important data.  The information security program used by Triadex Services provides reasonable protection against unauthorized access, disclosure, modification, or destruction, as well as assures the availability, integrity, usability, authenticity, and confidentiality of information.

At Triadex Services, it is our goal to:

• Ensure continuity of operations
• Protect the safety and integrity of confidential records
• Prevent unauthorized access to confidential records
• Insure proper use of communications facilities
• Assign responsibility for efficient management of confidential records
• Protect company data

Before you decide to outsource your print and mail needs you should understand how print and mail works.

The first step is to design and produce your forms for a specific application.  Next, programming is required to format (map) your data to the form.  After thorough testing, your forms are ready for processing.  You can choose to send your live data files either electronically (FTP, HTTP, BBS, or email) or on various media (tape, cd).  These files are then processed through the following steps:

Data Processing:

• Multi-page documents are coded so that the inserter can identify each page
• The data is formatted to the form
• The mailing is qualified for postal presort rates
• Various items are identified and coded for selective inserting
• Electronic confirmations are sent via email

Variable Imaging:

• Formatted files are imaged on either pre-printed or electronically created forms

Enveloping:

• All pages are accumulated, folded, and inserted into window envelopes
• Additional items (i.e. return envelopes, stuffers, brochures, etc.) are also inserted
• Envelopes are sealed, metered and placed in mailing trays in postal presort order

Commingling:

• Multiple jobs are commingled to ensure the lowest possible postal rates

Delivery to USPS:

• All completed jobs are delivered to the main postal facility

Triadex Services is your reliable and cost effective provider for all your critical customer communications printing and mailing needs.  Click here for a free quote now.

Electronic Bill Presentment and Payment (EBPP) is the process of creating, delivering, and paying bills online.  The longer that you’ve been in business, the more likely you are to find that the internet has changed the way that business is done.  As time’s gone on, more sales are made online.  It’s not just your sales that are going to start taking place on line.  Banks offer online billpay, so do utilities companies, credit card companies, department stores: what about you?

When you print invoices using an online printing company, you’ll find that there are a number of benefits:

• You’ll be able to customize the look of the statements that you’ve sent.
• If you decide that you want to personalize invoices with a marketing statement, online invoice printing services will be equipped to add that message.
• Looking to add a marketing insert? With online invoice printing, you won’t have to have inserts printed separately and you can be sure they are automatically added into the envelop before it’s been sealed and mailed.
• You’ll be able to take advantage of online proofs and be sure that your mailing has been properly set up.
• All of your billing information – statement dates, customer addresses and more – in either an internet database or on an archived CD so that you can access it as necessary.

When you choose the right online invoice printing service, you’ll find that not only can paper statements be sent out, but so can electronic statements – along with the option for your customers to pay the invoice online.

In other words, you’re likely to find a great many benefits when you choose online invoice printing – benefits that go far beyond savings of time and money and offer additional services to you and your clients.

When you choose an online printing service such as Triadex Services for your business, you’ll be able to offer your customers the chance to receive their statements and pay off their accounts online.  Not only will this save you time, but it will show your customers that you know what they need – and are willing to help them get it.

Click here for a free quote now!